Rental Obligations

— Obligations of the Tenant —

  • A deposit is due at the time of signing the Rental Contract. The deposit is in addition to the full rental price, and will be refunded within 30 days of your event if the hall and grounds are left in a clean, tidy, and undamaged state, and all garbage generated by the event is removed. A portion of the deposit will be retained in case it is necessary to pay for long distance charges, replace missing items, make repairs or perform extra cleanup.

  • The tenant shall be held responsible for any damages caused to the premises by the tenant or guests. The tenant must return the premises to the same condition as they were prior to use and occupation. Any damage will be assessed and the tenant shall reimburse the Mabel Lake Community Club & Recreation Commission. Labour incurred to effect repairs will be charged at $25 per hour.

  • A maximum of 166 people are permitted in the Hall at one time, in accordance with the fire regulations (full course meal settings for 150 are provided).

  • On-site camping is allowed with 2 or more day rentals; no hook-ups are available.
    During wildfire season a campfire ban is likely to be imposed within the fire district. The fine for ignoring the ban is considerable.

  • The Hall is non-smoking; ashtrays are provided for use on deck and grounds.

  • Green/blue painter's tape may be used. Tacks or staples may be used on the upper portion of the walls (light brown colour) but must be removed. No duct tape or nails may be used on walls, floors, tables or chairs.

  • Prior to granting the tenant access to the hall, they must complete the Special Events Liability Insurance Application, or visit the Lumby Village Offices to acquire this liability insurance.
    If alcohol is to be consumed on the grounds or in the hall a Liquor Liability policy will also need to be obtained prior to occupation.

  • Any signs (e.g. for a wedding) placed on road leading to venue that are not removed after the event will be subject to a $20 per sign removal fee.

  • It is required that the tenant pay a cleaning fee along with the rental fee, insurance and damage deposit. This fee is to cover the clean up our staff will perform after your use of the Hall. It is expected that the Hall and grounds will be returned by you to the same condition as they were prior to your using them. The following are the guidelines for the cleanup procedure:

    • by Tenant
      • Garbage removed
      • Chairs stacked and put away
      • Dishes cleaned and put away
      • Floors swept
      • Tables wiped clean and returned to storage
    • by Our staff
      • Wash floor, bathrooms, and kitchen.
      • Replenish supplies