Rental Obligations

Please read these policies prior to completing our Hall Use Application (Rental Contract) Form. If our rental administrator waives any of these obligations, or stipulates additional conditions, the revised terms will appear in the space allotted for "Waivers / Conditions" on the Form.

— Obligations of the Tenant —

In submitting our rental contract application, as rental Tenant you will have agreed to abide by the following Obligations, except as overridden by Conditions / Waivers:

  • A booking / damage deposit is due at the time of submitting our Hall Use Application (Rental Contract). The deposit is in addition to the full rental price, and will be refunded within 30 days of your event if the hall and grounds are left in a clean, tidy, and undamaged state, and all garbage generated by the event is removed. A portion of the deposit will be retained if it is necessary to pay for long distance charges, replace missing items, make repairs or perform unusual cleanup.

  • The tenant shall be held responsible for any damages caused to the premises by the tenant or guests. The tenant must return the premises to the same condition as they were prior to use and occupation. Any damage will be assessed and the tenant shall reimburse the Mabel Lake Community Club & Recreation Commission. Labour incurred to effect repairs will be charged at $25 per hour.

  • A maximum of 166 people are permitted in the Hall at one time, in accordance with the fire regulations. (Full course meal settings for 150 are provided.)

  • On-site camping is allowed with rentals spanning 2 or more days; no hook-ups are available.
    During wildfire season a campfire ban is likely to be imposed within the fire district. The fine for ignoring the ban is considerable.

  • The Hall is non-smoking; ashtrays are provided for use on deck and grounds.

  • To affix decorations or posters, green/blue painter's tape may be used. Tacks or staples may be used on the upper portion of the walls. No duct tape or nails may be used on walls, floors, tables or chairs. All decorations and mounting materials must be removed by end of tenancy.

  • The acoustic tiles arranged around the interior walls must have nothing taped or pinned to them, nor may they be moved or altered in any way. 

  • Prior to being granted access to the hall, the tenant must show proof of Special Events liability insurance, with named insured being the M.L.C.C.& R.C. and the R.D.N.O. If alcohol is to be consumed on the grounds or in the hall a Liquor Liability policy will also need to be obtained prior to occupation.

  • Any signs placed on road leading to venue that are not removed after the event will be subject to a $20 per sign removal fee.

  • It is required that the tenant pay a cleaning fee along with the rental fee, insurance and damage deposit. This fee is to cover the clean up our staff will perform after the tenant's use of the Hall. The following are the guidelines for the cleanup procedure:

    • by Tenant
      • Garbage removed
      • Chairs stacked and put away
      • Dishes cleaned and put away
      • Floors swept
      • Tables wiped clean and returned to storage
    • by Our staff
      • Wash floor, bathrooms, and kitchen.
      • Replenish supplies