Rentals

Hall interior decorated for wedding
Hall interior decorated for wedding

How to Rent the Mabel Lake Community Hall & Tolley Park

Shuswap River near Hall
Shuswap River near Hall

Please take the following steps to rent

  • Check our Calendar to find out if the time period you’re interested in is available, and our pricing for the package corresponding to your time period.

  • Register your contact info with us, to tell us all we need to know about you. No details of your identity will be revealed, without your permission, to anyone other than our administrator. On the other hand, if you want to publicize your event, we can help!

  • Once our administrator approves your registration, you'll be able to fill in the online form to choose your rental package.

  • Scroll down to Applying to Rent for the rest of this process.

Liability Insurance
Prior to providing access to the Hall for the rental period (i.e. giving you your code for the front door lock), our administrator will require proof of Special Events liability insurance naming the Mabel Lake Community Club & Recreation Commission, as well as the Regional District of North Okanagan, as named insured. Lisa Frey at Capri CMW in Vernon (250-541-7159) has provided reasonable rates for several of our renters in the past, or you can purchase it online at https://www.eventpolicy.ca/, or search for "special events liability insurance british columbia". Purchasing online avoids brokerage fees, but hasn't necessarily proven cheaper.

You'll need to inform the insurer whether alcoholic beverages will be available at your event.

Liquor License
Refer to https://specialevents.bcldb.com for B.C. conditions allowing alcoholic beverages at your event. In particular you should know that you may not allow the people attending the event to bring their own liquor, at either a private or a public special event. Although the Hall administration will not monitor conditions in this regard during your event, the police may, and have been known to. More importantly, your event insurance could be voided in case of a claim where alcohol is involved but not authorized.
 
Camping
Overnight camping is permitted bridging a rental period of 2 days or more. No hook-ups are available. No open fires are permitted.
 
Applying to Rent
  • Register
  • wait for approval email
  • Log in
  • Access Hall Use Agreement via link at bottom of resulting screen
  • save Hall Use Agreement as Draft
  • inform Hall admin
  • Log in
  • Edit Agreement for your Package
  • Preview, then agree to Hall Use Agreement
  • make the agreed deposit, by either
    • email transfer, or
    • cheque

 

Facilities

1 of 2 stoves w/ oven
Hall Size
39’ x 48’10” (excluding the kitchen, bathrooms and storage areas)
 
Hall Capacity
normally 166 (meal settings for 150)
restricted during COVID-19 lockdowns, dependent on current government policy

Hall Amenities

Fully equipped kitchen:

Floors:
Floors are hardwood in the main hall and are linoleum in the kitchen, storage and washrooms.

Washrooms:
Spacious, with a male and female washroom, each with three water closets.

Parking:
Large parking lot in front of the Hall.

Wheelchair Accessibility:
A long gently-sloped ramp leads to a side door. The Hall is on one level.

 

Hall Equipment

BBQ Shelters

Tables/chairs:

The chairs are not allowed outside, but there are a few benches and picnic tables for outside seating.

Sound system:
There is a Yamaha STAGEPAS 600BT sound system which includes 2 speakers with stands, 2 microphones with stands, and a 10-channel sound mixer. The hall has a 220 plug for you to provide your own sound system, as well as a removable stage for a band or other performance.
 
Piano:
There is an 88-key Yamaha Pf80 electronic piano, for sing-alongs or other live music. It can be plugged into the PA mixer.

Hall Services and Supplies

Wifi/Cell Service
There is no cell service at the location of the Hall. Wifi is available however. The power to the modem and router must be turned ON (at the power bar to the right of and above the "concession" window between the kitchen and the hall). The modem/router must be turned ON for the telephone to work (Xplornet Home Phone).

Camping:
Camping is available with rentals of two days or more. No power nor hook-ups; 8 picnic tables. Campfires are NOT permitted.

Decorating:
There are existing hooks that may be used.  Staples and tacks are allowed on the upper portion of the wall only, as long as they are removed neatly. Acoustic tiles are arranged around the interior walls; nothing may be taped, pinned nor tacked to these tiles.

All decorations are to be removed at the end of the event. Painter's masking tape is preferred over tacks to avoid damage and resulting deposit penalty.

Supplies:
Paper goods such as toilet tissue, paper towels, garbage bags, and cleaning supplies are provided as part of the rental.

Renters are required to take away their own garbage and recycling, as there is no garbage/recycling pickup.

Insects:

In spring and early summer there will likely be mosquitoes. The venue is close to, and not much above the level of the Shuswap River, with a flood plain likely to harbor standing water and tall grasses. Both are fertile breeding habitat for mosquitoes, particularly after any extended wet period.

We have had very little problem with wasps.

We do not take measures to subdue insects. In the first place we are opposed to poisoning the local environment. The insecticides used in foggers and misters contain endocrine disrupters and can have adverse neurological effects if ingested. Of course none of the guests would be inhaling it, but we must consider the many non-human inhabitants down there too.

Perhaps a more compelling consideration is that killing the local mosquitoes would have at best a very temporary effect.
The territory across the road from the hall is densely wooded, and therefore would be difficult and expensive to spray, and would anyway quickly replenish the supply of mosquitoes eradicated at the site.

Other problems we would face in organizing a general spray would arise from the fact that the Regional District owns the land associated with the Hall (Tolley Park) and would have to approve the procedure. Also, the adjacent property belongs to the Federal Government's fish hatchery; we haven't solicited their opinion, but would expect the management there to be very reluctant to condone applications of poisons, especially airborne ones.

When warning your guests about the nuisance, you might point them to Consumer Reports, which has a comparison of repellents to apply to their skin and clothing. You could also consider supplying large electric fans to create a strong breeze in certain areas.

N.B. If a campfire ban has been imposed (particularly during wildfire season) this restriction includes Tiki torches! The fine for ignoring the ban is more than $1,000. See http://www2.gov.bc.ca/gov/content/industry/forestry/managing-our-forest-....

Prices

Outdoor games and eating
Outdoor games and eating

Deposit: If the Hall and grounds are left in a clean, tidy, and undamaged state, including garbage removal, and if the telephone has not been used for long distance, the deposit will be refunded within 7 days.

Otherwise a portion of the deposit amount will be withheld to replace missing items or to pay long distance charges, and/or to execute any repairs or extra clean up at a rate of $25/hr.

Deposit is also refundable if the rental is canceled 60 calendar days before it was to occur.

Membership: Residents of the catchment area of the Mabel Lake Community, as defined in our Constitution, benefit from a discount applied to the above prices. at the discretion of the rental administrator at rentals -at- mlccrc.ca.

Rent

Rental Obligations

Please read these policies prior to completing our Hall Use Application (Rental Contract) Form. If our rental administrator waives any of these obligations, or stipulates additional conditions, the revised terms will appear in the space allotted for "Waivers / Conditions" on the Form.

— Obligations of the Tenant —

In submitting our Hall Use Application (Rental Contract), as rental tenant you will have agreed to abide by the following Obligations, except as overridden by Conditions / Waivers arranged with our representative.

  • A booking / damage deposit is due at the time of submitting our Hall Use Application (Rental Contract). We accept a cheque or email funds transfer. The deposit is in addition to the full rental price, and will be refunded within 20 days of your event if the hall and grounds are left in a clean, tidy, and undamaged state, and all garbage generated by the event is removed. If damage or other costs arise as a result of the rental event, any balance of the deposit will be returned only after those costs are paid.

  • The tenant shall be held responsible for any damages caused to the premises by the tenant or guests. The tenant must return the premises to the same condition as they were prior to use and occupation. Any damage will be assessed and the tenant shall reimburse the Mabel Lake Community Club & Recreation Commission. Labour charges may be incurred.

  • Prior to being granted access to the hall, the tenant must show proof of Special Events liability insurance, with named insured being the M.L.C.C.& R.C. and the R.D.N.O. If alcohol is to be consumed on the grounds or in the hall a Liquor Liability policy will also need to be obtained prior to occupation.

  • The full rental price must be paid prior to the rental event. We accept a cheque or email funds transfer.

  • A maximum of people are permitted in the Hall at one time (was 166), in accordance with the Order of the Provincial Health Officer on Mass gatherings (was fire regulations). (Full course meal settings for 150 are provided.)

  • On-site camping is allowed for rentals spanning 2 or more days; no hook-ups are available. No open fires are allowed.

  • The Hall, its decks and the gazebos are non-smoking.

  • To affix decorations or posters, painters' tape may be used. Tacks or staples may be used on the upper portion of the walls. No duct tape or nails may be used on walls, floors, tables or chairs. All decorations and mounting materials must be removed by end of tenancy.

  • The acoustic tiles arranged around the interior walls must have nothing taped or pinned to them, nor may they be moved or altered in any way. 

  • Any signs placed on road leading to venue must be removed immediately after the event.

  • Dishwasher instructions must be followed strictly to ensure clean dishes and to avoid damage to it.

  • It is usually required that the tenant pay a cleaning fee in addition to the rental fee, insurance and damage deposit. This fee is to cover janitorial costs following the event. The following are the guidelines for the cleanup procedure by the tenant:

    • Decorations and signs removed
    • Tables wiped clean and returned to storage
    • Floors swept
    • Dishes, pots and pans and utensils cleaned and put away
    • Chairs stacked and put away
    • Garbage removed

— COVID-19 Risk Acceptance —

At the beginning of the pandemic, The Regional District of North Okanagan responded to the direction from public health officials to close our facilities (owned by the RDNO) and cease offering services. We are reopening our facilities and offering services to our community cautiously, with the safety of our clents, staff and community a priority.

COVID-19 has been deemed a worldwide pandemic and is a threat to health and safety. The infectious agent, SARS-CoV-2, has caused transmission of a serious communicable and potentially fatal disease amongst the population of the Province of British Columbia; our public health officials have determined that this constitutes a regional event, as defined in section 51 of the Public Health Act.

A person infected with SARS-CoV-2 can infect other people by being near them, and the gathering of people in close contact with one another can promote the transmission of SARS-CoV-2 and increase the number of people who develop COVID-19.

We cannot be certain that a person (of any age) will not contract COVID-19 at our facilities, but in order to reduce the risk of this we have developed our COVID-19 Safety Plan, which is available for your review as an attachment here., and we have developed COVID-19 policies and procedures, which are available for your review here, also as an attachmentWe have implemented our COVID-19 Safety Plan and will be applying our policies and procedures, but a COVID 19 outbreak could occur despite our best efforts.

It is vital that no person who feels sick in any way visit our facilities. It is also vital that no person bring a child who is feeling unwell or showing any symptoms of illness to our facilities. We do not employ health professionals and do not screen for potential illness.

Please do not visit our facilities if you have:

  • experienced cold or flu-like symptoms within the last 14 days
  • been in close contact with anyone else who has had these symptoms in the last 14 days
  • been in close contact with anyone else who has travelled outside of Canada in the last 14 days. 

It is vital that any person who believes that they may have become ill within 14 days of visiting our facilities report this immediately to us, and seek appropriate medical attention by calling 8-1-1. To reach us you may use the Contact link on our web site, or notify the rental coodinator. We will share personal information for the purposes of contact tracing if the need arises.

If you would like more information regarding the risks associated with COVID-19, please review the BC CDC guidelines for recreation facilities: http://www.bccdc.ca/health-info/diseases-conditions/covid-19/community-settings/recreation-facilities.