Board Meeting 2017-04-10

Mon Apr 10, 2017 7:00 pm to 9:00 pm

Mabel Lake Hall

111 Shuswap Falls Rd

MLCC Board meeting AGENDA

Monday April 10, 7:00 PM at the hall

 

Chair: Rita Romei, Secretary: Huguette Allen.

 

1. Approval of Agenda: terri and doug

 

2. Approval of Minutes of February 28 meeting. correct and send back to email
 

  1. Welcome to new board members and discussion of vacant positions.

  2. motion that russ hand over the rental to Doug and Andrew within next month: Huguette and Rita

  3. motion for huguette to put in SR that we're letting it go until someone lets us know Huguette and Rita

  4. Motion that Russ or huguette find out issues related to yoouth board members with a view to establishing a position on the board doug and huguette

 

4. Follow up from February 28 Meeting and AGM:
 

  1. Review of our Wish List.

    1. Motion that we offer to those doing commercial services for us one ad and a write up russ and ken

    2. terri to call brian gray and tell ken

  2. Decision about dishwasher or freezers, thermometers, bleach, posters, reports to IHA, - ALL TAKEN CARE OF – PICTURE SENT TO IHA - RDNO and the proposed well. KEN GOT RESPONSE FROM TANNIS -

    1. MOTION THAT KEN GETS BACK TO TANNIS TO SPECIFY NO CHLORINATION AND LOOK FORWARD TO HEARING MORE PROPOSALS SO WE CAN COMMENT DOUG AND TERRI

MOTION RITA TO HAVE A NEW DIRECTION INSPIRING – EVOLUTION ECOLOGICAL NOT JUST A SOCIAL CLUB – RITA AND HUGUETTE

  1. Community Pride hall inventory assessment for insurance purposes - RUSS NEEDS TO DO APPLICATION

  2. Web content update courses. - NOT MANY PEOPLE -

  3. Contract cleaner and cleaning fees. - SHANNON COLLINS WAS TRIED – SPOTLESS -

MOTION RUSS TO MEET SHANNON AND DRAW UP CONTRACT @ 25/HOUR FOR CLUB EVENTS CLEANING

  1. River cleanup day.

  2. Changes to the constitution to be presented at April cleanup? WE WON'T

  3. Logo design mods and/or adoption – TABLED

  4. BURSARIES – ONE AT UNIVERSITY AND ONE GOING INTO TRADE WILL DO PRESENTATIONS ON THE 26TH OF MAY

MOTION IN FUTURE IF NO ONE MEASURES UP WE CARRY ONTO THE NEXT YEAR – ANDREW, RUSS

4. Reports:

  1. Maintenance Report: Ken

    1. MOTION BY KEN TO GET A COUPLE OF LOADS OF GRAVEL FOR THE PARKING AREA – KEN AND RUSS -

  2. Financial Report: Russ.
    about $19K disposable funds in VF CU.
    April 1 Dance loss of ~ $600, but will be recouped by return of liquor.

  3. Rentals Report: Sub committee members.

  4. Sport Reports: n/a

  5. Events Report: Terri - also leftover alcohol procedures.

  6. Promotion and Communications: Huguette.

  7. Overall MLCC Report: Rita.

5. Upcoming Events
 

  1. Add goals or objectives to events to stimulate more interest? (Rita)

  2. Upcoming event - Spring Cleanup scheduled for Sunday April 30th.

    1. burger nights – june 2, july 7th, Aug 12th 100 mile potluck & talent night

    2. fall fair sept 10th / turkey bingo oct 4th / halloween dance 28 oct / dec 2nd christmas carols and dinners

    3.  

  3. Bursaries - presentation procedures

6. New Business:

7. Varia:

8. NEXT Board MEETING: May 17

9. Adjournment: 9:20 / rita and terri

Wish List:

*Indicates a priority, either listed within the site review from the RDNO, or is a safety concern

1, 2 Install Range Hoods in the Kitchen *moving counters and reconstruction of counter top to accommodate range hood(s)  DONE

3, 4 As a result (while a electrician is there) this may be the best time to have new light switches placed near the front doors for the hall lights and wiring done for a commercial dishwasher  on hold until dishs=washer decision is made -

5 cement pad/landing at the end of the wheelchair ramp needs to be properly sloped to the ground on both sides leading to the grassy area -- Ken working on a shale pad with rocks on top

6 renovation of storage-room, including false floor and locking cupboards  NEXT to be done

7 concession window, safer system for opening and closing it - looking for options to close guillotine but is too heavy

8 replacement of gutter shields and snow stops  still working on this with Rob – Ken to follow up

9 adjusting/replacing mechanisms on both bathroom doors

10 ceiling and drywall repairs in both bathrooms terri to call brian gray and tell ken

11 Playground

12 New sign at top of the road to the hall

13 repainting of bathroom

14 refinishing hall floors

15 repainting hall walls and wainscoting

16 roof assessed at back of building, possible repairs?

17 Extra lights on the deck

*Forgot to ask Rainer Hops to quote on wiring for this.

18 Assistance with the cost of deck improvements