Board Meeting 2017-09-22

Fri Sep 22, 2017 1:00 pm

Mabel Lake Hall

111 Shuswap Falls Rd

MLCC Board meeting Minutes
Friday, September 22, 1:00 PM at the Hall

Chair: Rita Romei, Secretary: Huguette Allen. 

Call to order: 1:15pm

In attendance: Huguette Allen, Ken Caldwell, Russ Collins, Terri Deuling (1:45pm), Andrew Miller, Doug Neill, Rita Romei
Tannis Nelson - RDNO
  1. Approval of Agenda: Andrew and Ken
  2. Approval of Minutes of July 26 meeting and August 21 meeting: postponed until next meeting
  3. Follow up from July 26 Meeting - postponed until next meeting
    1. Contract clarifications
    2. Flat Fee for Shannon
    3. Rentals Advert
    4. Campfire ban signs
    5. Hall coordination
  4. Reports: postponed until next meeting
    1. Maintenance Report
    2. Financial Report
    3. Rentals Report
    4. Sport Reports: n/a
    5. Events Report
    6. Promotion and Communications
    7. Overall MLCC Report
  5. Tour of the Facilities and discussion of Improvements and Well with Tannis
    1. Balcony exterior electrical outlets
    2. Storage room floor, locked cupboards, paint
    3. Washroom ceilings
    4. Kitchen stove hoods, microwave shelf

    Money has been budgeted at the R.D. for these repairs already done. Russ is to email Tannis requesting the amount, and then to send an invoice detailing with receipts the costs totalling that amount.

    The Hall's UV filtration was installed about 2012. IHA has been going through all communities' water systems and plans need to be in place to bring them up to standards (we're considered community water system and the well of type GARP).
    Engineers charged $3000 for advice, which was that $60,000 be spent to upgrade our $35,000 system.
    Tannis views this amount as justification to reject the engineering advice, and has already contracted the hydrologist working on Whitevale. Ken is permitted to hire the actual well diggers.
    Ken estimates $8000 drilling to determine if good water can be accessed. If tests show good water, another $8000 approximately would be spent to pipe it into the Hall in place of the existing supply. If no good water is found with drilling, we have the option to install a cistern and to truck in water.w
  6. Cherryville floor refiinishing cost $5,700 and they are very happy.
  7. Camping permits: signs have been produced (NORD) to indicate that overnight camping is not permitted in Tolley Park. Many locals apparently believe that 'no camping' implies that those attending rental or club events in which alcohol is consumed must afterward vacate the premises even though they should not drive. We need to consolidate a policy regarding overnight camping and formulate wording to append to the signs.
  8. Upcoming Events
    September 26: Cherryville class at the hall for River Information Session
    October 4: Turkey Bingo.
    October 7: River Cleanup and Potluck.
    December 2: Christmas Potluck & Carols.
  9. Money is available from NORD for further capital investment. We'll send a prioritized wishlist, with budgetary prices (Russ to look at speakers, Rita and Terri dishwasher, ...).
  10. Varia:
    In the next Stump Rancher – Upcoming Events and RDNO water decision re boats.
  11. Next Board meeting: November 15 – 7:00pm – Doug's place
  12. Adjournment 3:00pm