Board Meeting 2021-08-04

Wed Aug 4, 2021 7:00 pm

Mabel Lake Hall

111 Shuswap Falls Rd

Board Meeting Aug 4, 2021
Minutes - unadopted
Chair: Andrew Miller; Recording Secretary: Russ Collins
Directors in attendance: Doug Neill, Fred Smith

ADOPTION of June 23, 2021 Meeting Minutes. Moved by Doug, Fred 2nd

Reports

  • FINANCIAL REPORT - Fred
    $
    22870.91 in the bank

  • RENTALS REPORT – Doug
    Price Changes: Weekend was $800 now $1000; Fri or Sat was $400 now $500; Weekday was $300 now $350; Hourly & Cleaning unchanged
    It was undecided what rental should be charged for the use of various Club equipment: PA system, Projector, E-Piano, WiFi, BBQ.

  • No next social event

Old Business

  • Inactive Directors:
    Currently Fred & Russ are able to create, but not to authorize online payments for such items as utilities, whereas Mark and Terri have the opposite capabilities, namely authorization but not creation.
    Mark has not responded to Fred's authorization requests for several months, and an alternative situation will be created, with Russ composing the relevant letter to the Valley First credit union: Mark to be removed as signatory; Andrew and Doug to be added as signatories.

  • Janitorial
    Shannon has agreed to continue with her cleaning activities following rentals and other events as required.

  • Grass Cutting
    Jamie Cladwell has agreed to trim the lawn etc. on occasions requested by Andrew

  • Hall Maintenance
    The Club is still in need of a dedicated maintenance volunteer since the resignation of Ken Caldwell.
    Propane: Russ will coordinate a top-up prior to winter in coordination with Ken who keeps abreast of prices.

  • Picnic Table Purchase
    Andrew will order 4 aluminum frames having wheelchair "access", each about $300
    Once these arrive, there will have to be a project to attach tops and benches of wood supplied by Doug Neill

New Business

  • 2021 Wish List

    • Ride on lawn mower

    • ICE (not electirc battery) Weedwhacker

    • Landscaping; irrigation system(?)

    • Improve Signage on Mabel Lake Road

Should insurance coverage increase with all the added equipment? Russ to verify.

Next meeting Sept 8

Adjourn 8:01 Moved by Doug, Fred 2nd